Martyn Meade

01695 575278

Landlord Process



1Accurate valuation

The achievable rental value of your property is determined by many factors including location and number of bedrooms, local services and amenities, the cosmetic appearance and overall condition of the property. Martyn Meade & Staff will advise you on a realistic rental value taking into all these factors into consideration together with the current state of the local market.

2Consider Property Management

Looking after a rented property is easy when you have responsible tenants and live locally. However, if anything does go wrong, from a boiler breaking down to a tenant losing their job it can get very stressful. There is a mountain of legal obligations, with seemingly more forms to complete every day. Let us take the strain and manage your property for you. We will work hard to make sure you have a stress free letting period. We’re proud of our knowledge of the industry and will always act in your best interests at all times. We’ll even renew your Landlords Gas Safety certificate automatically.

Our full management service includes the following:

  • Free Property Appraisal to make sure we get it marketed at the right price.
  • Good quality photos
  • Advertising on all major portals e.g Rightmove, On The Market, Zoopla
  • Full background and credit checks, guarantor referencing, employer and earnings validation, immigration and Right to Rent checks and previous landlord reference checking on all potential tenants.
  • Registering security deposits.
  • Drafting and signing of Assured Shorthold Tenancy Agreements
  • Arranging independent photographic Inventory
  • Arranging end of tenancy cleaning
  • Arranging EPC and Landlords Gas Safety Record where required
  • Advising on adherence to current rental property legislation
  • Collection and payment of rent (less fees and other payments as agreed)
  • Check-out Service
  • Regular property inspections and full written follow up report
  • Full management of maintenance issues
  • Rent collection and onward payment
  • Automatic renewal of Landlords Gas Safety Record (where applicable)
  • Chasing arrears (if required).
  • Service of Notice (if required)
  • Preparation of court paperwork and eviction handling (if required)

3The small print

There are several things to consider when renting a property. Neutral colours work best on walls, keep the garden simple and laid to lawn where possible, and remove all personal items. Find all window and door keys, ensure that all locks work effectively. Find the manuals for all white goods and any other equipment in the property. If the property was your home, arrange for your mail to be forwarded. Decide what you are going to leave there and what you want to take away, and make all minor repairs. Several things to consider before you even put the property on the market:

For a full list of requirements and fees please click here to view our landlords guide.

4Presenting your property

Decide whether to let your property furnished or unfurnished. Furnished properties will give a better visual impression to the prospective tenants on how the property will look, making it more likely to rent quicker. If the quality of the furniture warrants it, you can charge a premium rental price than if it was unfurnished. However the down side is that offering the property furnished will increase costs over time as wear and tear necessitate replacing the furniture.

We recommend that the landlord provides white goods as a minimum (washing machine, cooker and fridge freezer) if letting the property unfurnished. Flexibility is key as this will broaden the appeal of the property to prospective tenants as individual requirements vary. Anything surplus to requirements should be removed and placed into storage if need be.

5Marketing your property

Martyn Meade & Staff vigorously market all our available stock across a wide variety of mediums. We subscribe to Rightmove, On the Market and we display your properties on this website as well as within our branches and distinctive window displays. We have many highly visible, strategically placed ‘To Let’ boards in the area. Your property will receive maximum exposure using a combination of these methods backed up by daily contact with pre-vetted potential tenants from our database. We aim to avoid void periods and to maximise the return on your investment.

6Receiving an offer

Once we receive an offer, we will relay that information to you, together with detailed information on the potential tenants. We check their situation, employment status, who is intending to move in, and how long they are looking to rent for. As the Landlord you have the final say as to whether you wish to proceed and accept their offer. If not, viewings will continue until a suitable tenant is found.

7Offer agreed

At this point, we will ask for a holding deposit from the applicants and ask them to visit the office with their Right to Rent ID which will be checked and copied. We will also commence the referencing process. Once all checks have been completed to everybody’s satisfaction we will arrange a moving in date.

8References checked

All tenants will undergo thorough background checks. We use an independent reputable referencing company to report on their suitability and credit-worthiness, including their payment history on any previous lending and any adverse credit e.g. CCJ’s or bankruptcies.

Their identity is also verified as is their right to live and work in the UK – We cover the Right to Rent checks including whether they are subject to any immigration control. If they have rented properties in the past, we will ask their Landlords to provide us with a reference. This information is provided by a variety of sources including credit reference agencies like Experian or Equifax and is compiled into a report which gives a final credit score, and whether they have passed or failed. From that we can paint a very good picture on their suitability as a tenant for your property.

9Move In Monies taken and agreement signed

Once all referencing is completed and deemed satisfactory, we then ask the tenants to pay their first months’ rent and security deposit (usually a months’ rent). Upon receipt of cleared funds, we will arrange for the tenancy agreement to be drawn up and signed by all parties.

All deposits are protected in a Government approved deposit scheme. We use Tenancy Deposit Scheme, details of this scheme are given to all parties and more information is available at www.depositprotection.com

10Tenant moves in

If required by you we will do a full inventory of the property including photographs and meter readings. The tenants will come to our office and have a chance to rear through the required paperwork which will include the following.

Welcome pack which will include:

  • A copy of the signed AST
  • Copies of the Inventory for them to check and return.
  • Standing order with Bank account details for rent payments
  • A copy of the Gas Safety Record (if applicable)
  • A copy of the EPC
  • A copy of the Electrical Testing Certificate (if applicable)
  • Prescribed Information and a copy of DPS Information.
  • Damp Leaflet
  • How to Rent Leaflet

The tenants will be asked to sign the AST and DPS form, they will also be asked to sign to say they have received the above information. They can collect the keys and move into their new home.